Payroll Services

The University of Notre Dame Payroll Department is a trusted team of professionals dedicated to serving the University community. Our mission is to process accurate and timely payments, to comply with governmental regulations, and to provide exceptional customer service in keeping with the high standards promoted by the University.

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2021 W2s will be availalbe online by January 31, 2022.

To access your W-2 online:

  • Log into InsideND
  • Search for W-2 Tax Form
  • Click on W-2 Tax Form task
  • Enter the year for the W-2 you are wanting to locate and the last 4 digits of your Social Security Number

For more information, click here. W-2 Frequently Asked Questions, click here.

Employee State Tax Withholding Considerations

During COVID-19, employees who work remotely outside their primary state of residence (i.e., the state where taxes are normally withheld from their pay) may have created an additional state tax issue for themselves. Those who work even somewhat regularly from a location in another state are advised to consult a tax advisor to discuss the possible state tax impacts of their specific situation. See related information recently published by the American Institute of Certified Public Accountants.

Employees who determine the need to change their work location for state tax withholding purposes should contact Payroll Services at 574-631-7575 or email



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IRS Updates

2020 Form W-4 Update

The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020.

Even though the IRS does not require all employees to complete the revised form and even if your tax situation has not changed, we recommend you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. To conduct the checkup, you can use the IRS’s Tax Withholding Estimator ( To effectively use the estimator, it is helpful to have a copy of your most recent pay stub and tax return. It is likely that the estimator will be updated to account for the 2020 tax tables in early January. Please note: if you do not submit a new form, withholding will continue based on your previously submitted form.

Before completing the 2020 Form W-4, please read the instructions that are included with the form. You must complete Steps 1 and 5. Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. Step 1 is for your personal information; Step 2 is for households with multiple jobs; Step 3 is used to claim tax credits for dependents; Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld); and Step 5 is where you sign the form.

The IRS takes your privacy seriously and suggests that, if you are worried about reporting income from multiple jobs in Step 2 or other income in Step 4(a), you check the box in Step 2(c) or enter an additional withholding amount in Step 4(c). To determine the additional withholding amount, you can use the withholding estimator. The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (

Please use the on-line W-4 function through insideND to view or update your W-4 election. In the Search field, enter W4 to access the task below. 

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Payroll Quick Links

Payroll Staff Directory

Payroll Forms

2020 Payroll Tax Form Mailing Information

W-2 Details FAQs

Faculty/Staff Giving via Payroll Deduction