Payroll Services

The University of Notre Dame Payroll Department is a trusted team of professionals dedicated to serving the University community. Our mission is to process accurate and timely payments, to comply with governmental regulations, and to provide exceptional customer service in keeping with the high standards promoted by the University.

Due to current COVID-19 precautionary measures, Payroll Services is working remotely. The Payments Services & Tax Offices will be open on a limited basis Tuesdays & Thursdays from 10:00 a.m. to noon. We are monitoring all phone calls and voicemails during regular office hours.We appreciate your understanding.

Sign Up Now To Receive Your W-2 Form Electronically!

Click here for instructions on how to Opt-in for an Electronic W-2 Statement.


Pay Dates

There will be no change in pay dates due to the additional 6 holidays given to employees in 2020. The pay dates will remain as follows:

      Biweekly           Semi-monthly                    Faculty                      Pension           
November 25, 2020   November 30, 2020   November 30, 2020   December 1, 2020
December 11, 2020   December 15, 2020   December 23, 2020   January 4, 2021
December 23, 2020   December 23, 2020    
January 8, 2021   January 15, 2021    

Payroll Tax Deferral Executive Order

At this time, due to the many areas of uncertainty pertaining to the White House directive to defer certain employee payroll taxes, the University is electing not to participate in this program. We will continue to monitor this program closely, especially if additional guidance becomes available or future developments occur.

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IRS Updates

2020 Form W-4 Update

The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The Internal Revenue Service (IRS) is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes during 2020.

Even though the IRS does not require all employees to complete the revised form and even if your tax situation has not changed, we recommend you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. To conduct the checkup, you can use the IRS’s Tax Withholding Estimator ( To effectively use the estimator, it is helpful to have a copy of your most recent pay stub and tax return. It is likely that the estimator will be updated to account for the 2020 tax tables in early January. Please note: if you do not submit a new form, withholding will continue based on your previously submitted form.

Before completing the 2020 Form W-4, please read the instructions that are included with the form. You must complete Steps 1 and 5. Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. Step 1 is for your personal information; Step 2 is for households with multiple jobs; Step 3 is used to claim tax credits for dependents; Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld); and Step 5 is where you sign the form.

The IRS takes your privacy seriously and suggests that, if you are worried about reporting income from multiple jobs in Step 2 or other income in Step 4(a), you check the box in Step 2(c) or enter an additional withholding amount in Step 4(c). To determine the additional withholding amount, you can use the withholding estimator. The IRS has also published Frequently Asked Questions that you may find helpful as you complete the form (

Please use the on-line W-4 function through insideND to view or update your W-4 election. In the Search field, enter W4 to access the task below. 

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Payroll Quick Links

Payroll Staff Directory

Payroll Forms

2019 Payroll Tax Form Mailing Information

W-2 Details FAQs

Faculty/Staff Giving via Payroll Deduction