Employee Classifications
Review the various employee classifications for pay purposes along with the associated pay frequency:
- Faculty
- Salaried Exempt Staff or Student Stipend
- Hourly Non-Exempt Staff or Student Hourly
- Pensioner
Faculty
Pay Frequency
Payments to faculty are made monthly.
Pay Schedule
Pay dates are scheduled to be the last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 30th of a month falls on a Saturday, faculty will receive their pay on the Friday the 29th (or the 28th if Friday the 29th is a University-observed holiday).
All faculty, staff, temporary and student employees hired by the University must complete Direct Deposit elections online. View Direct Deposit Instructions to learn how to set up your Direct Deposit elections.
Deadline
Please refer to the monthly Payroll Calendar to ensure jobs are entered electronically by the deadline through Faculty Jobs to ensure proper payment.
Salaried Exempt Staff or Student Stipend
Pay Frequency
Payments to salaried exempt staff and student stipends are made semi-monthly (twice per month).
Pay Schedule
Pay dates are scheduled to be the 15th day and last day of each month. In the event that a regularly scheduled pay date falls on a weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 15th falls on a Saturday, semi-monthly staff will receive their pay on the Friday the 14th (or Thursday the 13th, if Friday the 14th is a University-observed holiday).
Each pay run reflects the current pay period that an employee worked. Therefore, the 15th pay date reflects the pay period from the 1st through the 15th of the month.
All faculty, staff, temporary and student employees hired by the University must complete Direct Deposit elections online. View Direct Deposit Instructions to learn how to set up your Direct Deposit elections.
Deadline
A Personnel Action Form (PAF) should submitted for the semi-monthly payroll cut-off date in order to be considered for payment for that particular pay period.
- Salaried, exempt staff members should email completed form to Human Resources for
- Postdoctoral candidates should send the form to their program coordinator in the Office of Postdoctoral Affairs
Students' stipends are processed electronically through the Student Job process. Please refer to Student Employment Office for further instructions.
Please refer to the Payroll Calendar for the cut-off dates to ensure proper payment.
Hourly Non-Exempt Staff and Student Hourly
Pay Frequency
Payments to hourly non-exempt staff and hourly students are made bi-weekly (every two weeks).
Pay Schedule
Pay dates are scheduled to be every other Friday for the two week pay period ending the prior Friday. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the Friday of a scheduled pay week is a University-observed holiday, hourly employees will receive their pay on Thursday.
All faculty, staff, temporary and student employees hired by the University must complete Direct Deposit elections online. View Direct Deposit Instructions to learn how to set up your Direct Deposit elections.
Deadline
A Personnel Action Form (PAF) should be submitted to Human Resources by the cut-off date in order to be considered for payment for a particular pay period. Please refer to the Payroll Calendar for the cut-off dates to ensure proper payment.
Student hourly jobs are processed electronically through the Student Job process. Please email the Office of Student Employment for further instructions.
Monthly Pensioner
Pay Frequency
Payments to pensioners are made monthly.
Pay Schedule
Pay dates are scheduled to be the first day of each month. In the event that a regularly scheduled pay date falls on a holiday, the pay date is the next banking day after the regularly scheduled pay date. For example, the University recognizes January 1 as a holiday each year, and therefore, pension recipients will receive their pay on January 2 (unless Jan. 2 falls on a weekend or is designated as a holiday).
Deadline
Documents for new retirees must be filed with Human Resources 15 days prior to scheduled pay date to be included on that pay date.
Address Change
When reporting year end Form 1099-R, Payroll Services will use the home address on file with Human Resources. To ensure your mailing address is correct, fill out a Name/Address Change Form and email the completed form to Human Resources.