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Payroll Tax Form W-2 & 1099-R

The IRS Form W-2 reports taxable earnings paid to employees between January 1 and December 31 of each calendar year. Form 1099-R reports distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, insurance contracts, etc.

View Tax Mailing Information

Form W-2

The IRS Form W-2 is issued and distributed by Payroll Services. There are two methods of distribution: online or paper copy. Employees who opt-in for W-2 Electronic Consent by the December 31 deadline will receive an email prior to January 31 with instructions to securely view or print their W-2.

Review the Form W-2 FAQ

Opt-In for an Electronic W-2 Statement

Payroll Services offers employees the opportunity to receive their W-2 electronically, rather than receive a printed statement through the US Postal Service. To opt-in for accessing your W-2 electronically, you will need to complete the electronic consent by or before December 31 of each year.

The benefits of opting-in for an electronic W-2 statement are:

  • Earlier access than the January 31 mailing date
  • Eliminate the chance of your W-2 form being lost in the mail or misplaced
  • Greater protection of the privacy of your financial information
  • Print your W-2 at your convenience through InsideND

Opt-In for an Electronic W-2 Statements

Online Distribution

 To access your W-2 online:

  1. Log into InsideND
  2. Search for W-2 Tax Form
  3. Click on W-2 Tax Form task
  4. Enter the year for the W-2 you are wanting to locate and the last 4 digits of your Social Security Number

Paper Copy Distribution

The paper W-2 will be postmarked no later than January 31 to the mailing address we have on file.

Undeliverable W-2s may not be forwarded by the United States Postal Service; they are usually returned to Payroll Services.

Form 1099-R

File Form 1099-R for each person to whom you have made a designated distribution or are treated as having made a distribution of $10 or more from:

  • Profit-sharing or retirement plans.
  • Any individual retirement arrangements (IRAs).
  • Annuities, pensions, insurance contracts, survivor income benefit plans.
  • Permanent and total disability payments under life insurance contracts.
  • Charitable gift annuities, etc.

Need More Information?

If you any questions, please email Payroll Services or call 574-631-7575.