UltraTime Educational Materials
Login for Dual Users - Hourly Employee & Supervisor
Those who are both an approving supervisor and an hourly employee, you will be able to toggle between the two profiles without having to close out of the application. Single Login for Dual User Instructions (PDF)
Employee Quick Reference Guides and Videos
Supervisor Quick Reference Guides and Videos
Employee Quick Reference Guides and Videos
General
Clearing Cache Instructions (PDF)
Time Entry
Entering Worked Hours (Video - 3.5 minutes)
STUDENTS - Entering Worked Hours (Video - 1.46 minutes)
Employee Features & Functions (PDF)
Time Entry Instructions (PDF)
Time Clock Instructions (PDF)
Absences
Enter and Edit Time Off (Video - 2.5 minutes)
Request and Edit Future Time Off (Video - 2 minutes)
Recording Time Off (PDF)
Requesting Future Time Off (PDF)
Supervisor Quick Reference Guides and Videos
General
*New* UltraTime User Guide for Supervisors (PDF)
Single Login for Dual Users (Both Employee & Supervisor) (PDF)
Supervisor Features & Functions (PDF)
UltraTime Hours/Earning Codes (PDF)
Clearing Cache Instructions (PDF)
Proxy Supervisor Sign On (PDF)
UltraView Three Week View (PDF)
Worked Hours
Confirming Worked Hours (Video - 1.25 minutes)
Adding Worked Hours for an Employee (Video - 1 minute)
Employee Time Record In UltraView (PDF)
Reviewing Hours In UltraView (PDF)
Confirming Hours In UltraView (PDF)
Adding Hours For An Employee (PDF)
Schedules Tab (PDF)
Absences
Adding Employee Absence/Time Off (Video - 1.5 minutes)
Approving Employee Absences/Time Off (Video - 2.25 minutes)
Absences Tab In UltraView (PDF)
Editing Employee Time Off (PDF)
Adding Employee Time Off (PDF)
Pending Absence Requests for Multiple Absences (PDF)
Schedules
Schedules: Basic Set Up (PDF)
Schedules Tab Quick Reference Guide (PDF)
UltraTime User's Guide to the Schedules Tab (PDF)
Reports
Common Management Reports (PDF)
Attendance Summary Report For Worked Hours And Absences (PDF)
Scheduled Absence Report For Identifying Employee Absences (PDF)
Special Request Training
Payroll Services provides special request training options for UltraTime. These include:
- One-on-one or small group instruction
- Departmental instruction for groups of supervisors and/or employees
- Advanced training for UltraTime department admins
To schedule special request training, email ultratime@nd.edu.
UltraTime Monthly Newsletters
Each month we will explore different aspects of UltraTime and how to best utilize it for your needs. There will be tips & tricks for every supervisor so read on to learn something new!
| May 2023 | August 2022 |
| April 2023 | July 2022 |
| March 2023 | June 2022 |
| February 2023 | May 2022 |
| January 2023 | April 2022 |
| October 2022 | March 2022 |
| September 2022 |