UltraTime

2022 Holidays

The pay dates during the 2022/2023 holiday season are:

  • Wednesday, November 23, 2022 (for the pay period Nov 5-18)
  • Friday, December 9, 2022 (for the pay period Nov 19-Dec 2)
  • Thursday, December 22, 2022 (for the pay period Dec 3-16)
  • Friday, January 6 (for the pay period Dec 17-30)

Here is the link to a quick video to instruct employees on Entering 2022 Holiday Hours (Video - 3 minutes)

Employees that have access to enter their own holiday time in UltraTime are encouraged to do so as early as possible. All Christmas/New Year holiday hours need to be entered before the break beginning December 23 to ensure timely payment on January 6, when we return to campus.

If an employee uses a time clock for recording their hours, they should check with their supervisor before entering any holiday hours. Some departments will have an administrator/supervisor enter the holiday hours.

Payroll will not be entering any HOL holiday hours for employees.

UltraTime Forms

Link to UltraTime Forms  to access the  Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request  Form, and UltraTime Supervisor Change Form.

Timeline and Reminders

2022 Bi-Weekly Payroll Schedule - Provides a complete schedule of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.

2023 Bi Weekly Payroll Schedule

Biweekly Calendar


 

    Reminders will go out to employees and supervisors on the following schedule:
Employee Thursday morning    An email reminder that pay period ends on Friday and to record all hours worked.
Employee Friday midnight The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them.
Employee Monday morning Employees will be locked out from entering or editing time from the past pay period around 8:30am Monday. Your supervisor may chose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences.
Supervisor Friday noon Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees.
Supervisor Monday morning    An email reminder is sent only to supervisors that still shows unconfirmed hours or pending absences, along with the employee's name and dates that need approving. Note: If you receive this reminder, there is something that is still outstanding.
Supervisor + Backup Supervisor  Monday afternoon If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking assistance with the confirmations.
Supervisor + Backup Supervisor   Tuesday morning A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately!

Time Clock Locations & Grace Period