Use links below to login to UltraTime.
UltraTime is the University's automated time and attendance tracking system for all hourly non-exempt employees, including students. Hours may be recorded using a time clock where the employee/student taps their University-issued ID card on the time clock or via WebTime, where the employee enters their hours online. The method of time keeping varies by department and it is up to each department to inform their employees and students how to record their hours.
Timeline and Reminders
2019 Bi-Weekly Payroll Schedule -Provides a complete calendar of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.
Reminders will go out to employees and supervisors on the following schedule:
|Employee||Thursday morning||An email reminder that pay period ends on Friday and to record all hours worked.|
|Supervisor||Friday midnight||An email reminder that the pay period has ended and to confirm all hours worked or approve pending absences for Employees.|
|Supervisor||Monday morning||An email reminder of anyone that still shows unconfirmed hours or pending absences, along with their name and dates needing confirmation or approval.|
|Supervisor + Backup Supervisor||Monday afternoon||An email reminder that there are still pending hours or absences and to ask for the assistance of the backup to get the hours confirmed.|
|Supervisor + Backup Supervisor||Tuesday morning||A phone call reminder to supervisors and backups requesting pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately!|
Time Clock Locations & Grace Period
- Buildings With Ultratime Clocks (pdf)
- Time Clock Locations - please run Time Clock Listing Report in UltraTime under the Miscellaneous Report menu/
- Grace Period Policy for Scheduled Employees Using Time Clock
Use this link to access the UltraTime Non-Exempt Payroll Adjust Form, Supervisor Request for Authorization Form, Employee Add/Change Form and Blank Time Sheet.
For additional information or to report UltraTime system issues, please email email@example.com or call Payroll Services at 631-7575.