Use links below to login to UltraTime.
UltraTime is the University's automated time and attendance tracking system for all hourly non-exempt employees, including students. Hours may be recorded using a time clock where the employee/student taps their University-issued ID card on the time clock or via WebTime, where the employee enters their hours online. The method of time keeping varies by department and it is up to each department to inform their employees and students how to record their hours.
for additional information or to report UltraTime system issues, please email firstname.lastname@example.org or call Payroll Services at 631-7575.
Link to UltraTime Forms to access the Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request Form, and UltraTime Supervisor Change Form.
For additional information or to report UltraTime system issues, please email email@example.com or call Payroll Services at 631-7575.
Timeline and Reminders
2019 Bi-Weekly Payroll Schedule Provides a complete calendar of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.
Please refer to the 2019 Holiday Pay Calendar for the bi-weekly schedule of pay dates and pre-paid holiday periods.
Reminders will go out to employees and supervisors on the following schedule:
|Employee||Thursday morning||An email reminder that pay period ends on Friday and to record all hours worked.|
|Employee||Friday midnight||The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them.|
|Employee||Monday morning||Employees will be locked out from entering or editing time from the past pay period around 8:30am Monday. Your supervisor may chose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences.|
|Supervisor||Friday noon||Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees.|
|Supervisor||Monday morning||An email reminder is sent only to supervisors that still shows unconfirmed hours or pending absences, along with the employee's name and dates that need approving. Note: If you receive this reminder, there is something that is still outstanding.|
|Supervisor + Backup Supervisor||Monday afternoon||If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking assistance with the confirmations.|
|Supervisor + Backup Supervisor||Tuesday morning||A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately!|
Time Clock Locations & Grace Period
- Buildings With Ultratime Clocks (pdf)
- Time Clock Locations - please run Time Clock Listing Report in UltraTime under the Miscellaneous Report menu/
- Grace Period Policy for Scheduled Employees Using Time Clock