UltraTime
UltraTime Forms
Link to UltraTime Forms to access the Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request Form, and UltraTime Supervisor Change Form.
Timeline and Reminders
2023 Bi Weekly Payroll Schedule - Provides a complete schedule of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.
| Reminders will go out to employees and supervisors on the following schedule: | ||
| Employee | Thursday morning | An email reminder that pay period ends on Friday and to record all hours worked. |
| Employee | Friday midnight | The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them. |
| Employee | Monday morning | Employees will be locked out from entering or editing time from the past pay period around 8:30am Monday. Your supervisor may chose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences. |
| Supervisor | Friday noon | Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees. |
| Supervisor | Monday morning | An email reminder is sent only to supervisors that still shows unconfirmed hours or pending absences, along with the employee's name and dates that need approving. Note: If you receive this reminder, there is something that is still outstanding. |
| Supervisor + Backup Supervisor | Monday afternoon | If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking assistance with the confirmations. |
| Supervisor + Backup Supervisor | Tuesday morning | A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately! |
Time Clock Locations & Grace Period
- Buildings With Ultratime Clocks (PDF)
- Time Clock Locations - please run Time Clock Listing Report in UltraTime under the Miscellaneous Report menu/
- Grace Period Policy for Scheduled Employees Using Time Clock