The pay dates during the 2022/2023 holiday season are:
- Wednesday, November 23, 2022 (for the pay period Nov 5-18)
- Friday, December 9, 2022 (for the pay period Nov 19-Dec 2)
- Thursday, December 22, 2022 (for the pay period Dec 3-16)
- Friday, January 6 (for the pay period Dec 17-30)
Here is the link to a quick video to instruct employees on Entering 2022 Holiday Hours (Video - 3 minutes)
Employees that have access to enter their own holiday time in UltraTime are encouraged to do so as early as possible. All Christmas/New Year holiday hours need to be entered before the break beginning December 23 to ensure timely payment on January 6, when we return to campus.
If an employee uses a time clock for recording their hours, they should check with their supervisor before entering any holiday hours. Some departments will have an administrator/supervisor enter the holiday hours.
Payroll will not be entering any HOL holiday hours for employees.
Link to UltraTime Forms to access the Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request Form, and UltraTime Supervisor Change Form.
Timeline and Reminders
2022 Bi-Weekly Payroll Schedule - Provides a complete schedule of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.
|Reminders will go out to employees and supervisors on the following schedule:|
|Employee||Thursday morning||An email reminder that pay period ends on Friday and to record all hours worked.|
|Employee||Friday midnight||The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them.|
|Employee||Monday morning||Employees will be locked out from entering or editing time from the past pay period around 8:30am Monday. Your supervisor may chose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences.|
|Supervisor||Friday noon||Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees.|
|Supervisor||Monday morning||An email reminder is sent only to supervisors that still shows unconfirmed hours or pending absences, along with the employee's name and dates that need approving. Note: If you receive this reminder, there is something that is still outstanding.|
|Supervisor + Backup Supervisor||Monday afternoon||If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking assistance with the confirmations.|
|Supervisor + Backup Supervisor||Tuesday morning||A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately!|
Time Clock Locations & Grace Period
- Buildings With Ultratime Clocks (PDF)
- Time Clock Locations - please run Time Clock Listing Report in UltraTime under the Miscellaneous Report menu/
- Grace Period Policy for Scheduled Employees Using Time Clock