UltraTime

Holiday 2020/2021

There will be no change in pay dates due to the additional 6 holidays given to employees. The pay dates will remain as follows:

Day Date Duration
Wednesday November 25, 2020 Pay Period November 7 - November 20
Friday December 11, 2020 Pay Period November 21 - December 4
Wednesday December 23, 2020    Pay Period December 5 - December 18
     
  • Here is a link to a short video that will walk employees through Entering 2020 Holiday Hours.
  • Employees that have access to enter their own time in UltraTime are encouraged to enter their holiday hours as early as possible.
  • If an employee uses a time clock for recording their hours, the supervisor/department will enter the Holiday time.
  • Payroll will not be entering the HOL holiday hours this year for employees.

UltraTime Forms

Link to UltraTime Forms  to access the  Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request  Form, and UltraTime Supervisor Change Form.

Timeline and Reminders

2020 Bi-Weekly Payroll Schedule Provides a complete calendar of dates and deadlines.  The bi-weekly pay date is scheduled every other Friday for the prior two week pay period.

Biweekly Calendar


 

    Reminders will go out to employees and supervisors on the following schedule:
Employee Thursday morning    An email reminder that pay period ends on Friday and to record all hours worked.
Employee Friday midnight The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them.
Employee Monday morning Employees will be locked out from entering or editing time from the past pay period around 8:30am Monday. Your supervisor may chose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences.
Supervisor Friday noon Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees.
Supervisor Monday morning    An email reminder is sent only to supervisors that still shows unconfirmed hours or pending absences, along with the employee's name and dates that need approving. Note: If you receive this reminder, there is something that is still outstanding.
Supervisor + Backup Supervisor  Monday afternoon If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking assistance with the confirmations.
Supervisor + Backup Supervisor   Tuesday morning A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approvals. Please respond immediately!

Time Clock Locations & Grace Period