UltraTime Forms

Link to UltraTime Forms to access the Non-Exempt Payroll Adjust Form, UltraTime New Supervisor Request Form, and UltraTime Supervisor Change Form.

Timeline and Reminders

2024 Bi-Weekly Payroll Schedule - Provides a complete schedule of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two-week pay period.

Biweekly Calendar

    Reminders will go out to employees and supervisors on the following schedule:
Employee Thursday morning    An email reminder that the pay period ends on Friday and to record all hours worked.
Employee Friday midnight The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them.
Employee Monday morning Employees will be locked out from entering or editing time from the past pay period around 8:30 am Monday. Your supervisor may choose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences.
Supervisor Friday noon Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees.
Supervisor Monday morning    An email reminder is sent only to supervisors who still show unconfirmed hours or pending absences, along with the employee's name and dates that need approval. Note: If you receive this reminder, there is something that is still outstanding.
Supervisor + Backup Supervisor  Monday afternoon If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking for assistance with the confirmations.
Supervisor + Backup Supervisor   Tuesday morning A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. NOTE: If you get a phone call on Tuesday morning, the payroll process is being held up for your approval. Please respond immediately!

Time Clock Locations & Grace Period