Payroll Tax

2023 Payroll Tax Form Mailing Information

Paper versions of University’s 2023 W-2 forms will be mailed by January 31, 2024. 

If you have any questions, please contact Payroll Services at 631-7575 or email

Please refer to the table below for specific mailing dates. If you do not receive your form as expected following the mailing date or if you have questions regarding your form, please click the links under "Help Resources".


Tax Form


Mailing Date

Help Resources


Foreign Person's U.S. Source Income

February 20, 2024

Order Duplicate 1042-S


Distributions from Pensions, Annuities, Retirement or Profit - Sharing Plans

January 31, 2024



Employee Wage and Tax Statement

January 31, 2024

Order Duplicate W-2s

Form W-2 Distribution

The IRS Form W-2 is issued and distributed by the University of Notre Dame Payroll Services. There are two methods of distribution from which you may choose:

Online distribution - Employees who opted-in for the Electronic W-2 Statement by the December 31 deadline will receive an email prior to January 31 instructing them to log in InsideND to securely view or print their W-2.

To access your W-2 online:

  • Log into InsideND
  • Search for W-2 Tax Form
  • Click on W-2 Tax Form task
  • Enter the year for the W-2 you are wanting to locate and the last 4 digits of your Social Security Number

Paper copy distribution - The paper W-2 will be postmarked no later than January 31 to the mailing address we have on file. Undeliverable W-2s may not be forwarded by the United States Postal Service; they are usually returned to Payroll Services.

Note: If you did not opt-in for the electronic on W-2 and are currently employed with the University, you will also have the ability to access your W-2 through insideND prior to January 31.

If you have any questions, please contact Payroll Services at (574) 631-7575 or email