Chart of Accounts
FOAPAL\’fo-pal\ is the acronym representing each element of the Chart of Account. Navigate through the FOAPAL sections to learn more:
Are you new to the University or just getting started with FOAPAL? Get started with our video overview.
FOAPAL Coding System
This is the numbering system used to capture financial transactions and facilitate retrieval of information and financial reporting. A quick reference guide describing FOAPAL is available.
- Non Labor Account Codes (PDF)
- Labor Account Codes (PDF)
- Revenue Account Codes (PDF)
- Program Codes (PDF)
- Activity Codes(PDF)
- Location Codes (PDF)
Fund Accounting is a method of separate resources into categories (i.e. funds) to identify both the source of funds and the use of funds.
For a detailed exploration of document codes, including their unique identifiers and a comprehensive list with corresponding contacts for transaction activities, please visit our Document Code Listing.
Fund Code
Source from which the funds are drawn and includes all fund groups (i.e., Unrestricted, Restricted, Student Loan, Plant, Endowment, Agency).
| Fund Type | Fund Number (6 digits) |
|---|---|
| Current Unrestricted | 1xxxxx |
| Grants/Contracts | 2xxxxx |
| Designated/Discretionary | 3xxxxx |
| Student Loan Fund | 4xxxxx |
| Endowment | 6xxxxx |
| Split Interest Agreements | 7xxxxx |
| Agency Accounts | 8xxxxx |
| Plant Funds | 9xxxxx |
Organization Code
The organization code identifies the school/college/division and/or department and designed to reflect the current University organization structure.
Account Code
The account code identifies the type of transaction activity, such as revenue and expense.
| Account Type | Account Number (5 digits) |
|---|---|
| Assets | 1xxxx |
| Liabilities | 2xxxx |
| Revenues | 5xxxx |
| Salaries and Wages | 60000-64999 |
| Benefits | 65000-67999 |
| Supplies | 71000-72999 ; 74000-74999 |
| Financial Aid | 73xxx |
| Indirect Cost | 75xxx |
| Distributed Charges | 76xxx |
| Travel | 77xxx |
| Repair and Maintenance | 78xxx |
| Capital | 79xxx |
Program Code
The program code dentifies the purpose of the related financial transactions, within the context of the University’s major activities, such as instruction, research, public service, etc.
| Program Code | Program Code Description |
|---|---|
| 10000 | Instruction |
| 10001 | Departmental Research |
| 10002 | Online Instruction |
| 10003 | Student Experiential Learning |
| 20000 | Organized Sponsored Research/Cost Share |
| 20001 | Organized Internal Research |
| 30000 | Public Service |
| 40000 | Academic Support |
| 50000 | Student Activities and Services |
| 50001 | Undergraduate Programming |
| 50002 | Graduate Programming |
| 50003 | Cross-Cultural |
| 50004 | Liturgy and Music |
| 50005 | Communications and Networking |
| 60000 | O&M-Services and Service Buildings |
| 60001 | O&M-Academic & Admin Buildings |
| 60002 | O&M-Direct |
| 70000 | General Administration |
| 70001 | Fundraising |
| 91000 | Auxiliary Enterprises |
| 92000 | Need-Based Award |
| 92010 | Self-Help Relief |
| 92020 | Merit Awards |
| 92030 | Enrichment |
| 99000 | University |
Activity Code
The optional activity code identifies projects, special events, recurring campus events involving one or multiple departments.
Location Code
The optional location code is primarily used with the fixed asset module to designate physical places or sites, such as buildings and room numbers.
GLez - Fund Accounting
| Fund Type | Fund Type Description |
|---|---|
| Unrestricted (10xxxx) | Expendable resources for the purpose of performing the primary function of the institution. These funds are budgeted on a yearly basis. |
| Auxiliary Funds (11xxxx-19xxxx) | Subsidiary functions of the University that budget to a net income or loss on an annual basis. |
| Grants and Contracts (2xxxxx) | Includes federal, state and privately funded research, public service and other initiatives. Also includes certain government funded student aid programs such as Pell and ROTC scholarships. |
| Budgeted Restricted Funds(3xxxxx) | Includes both endowment funded chair monies in addition to specifically budgeted university funds. These funds must be budgeted on a line item basis with additional funding spent in accordance with a budgeted plan. |
| Non-Budgeted Restricted Funds (3xxxxx) | Includes both donor restricted funds in addition to funds established at the University's discretion from unrestricted sources. Funds must be spent in accordance with any restriction but are not separately budgeted by account code. Spending must be in accordance with the Discretionary funds policy. |
| Agency Funds (8xxxxx) | Resources held by an institution as a custodian or fiscal agent for others, such as student organizations, individual students, faculty organizations, or individual faculty members. |
| Plant Funds (9xxxxx) |
Funds for building renewals and replacements - consists of funds used to track both funding and project costs related to the construction and maintenance of property, plant and equipment. Also funds for retirement of indebtedness-used to account for University debt activity. |