Payments to Businesses

Vendors can be paid using one of the following three methods: buyND Purchase Orders, the Financial Toolkit, or one of the University's Purchasing Cards (Travel Card, Meeting Card, or Procard).

buyND Purchase Orders

The buyND eProcurement system is the preferred method for purchasing goods or services. buyND provides on-line requisitioning, catalogs, and punch-out capabilities to vendor websites. Vendors reference the buyND Purchase Order (PO) number on their invoices which are sent directly to the Accounts Payable Department for processing. Before paying an invoice, the Accounts Payable Department verifies that the quantities and prices on the invoice match the related PO, and that the items have been “Received” by the department in the buyND system. See the Procurement Services Department website for more information regarding the buyND system.

Financial Toolkit

The Financial Toolkit should be used to request a payment to a business when the vendor does not accept a purchase order or for recurring payments that do not require protection from PO terms and conditions.

University Purchasing Cards

The University purchasing cards—including the Travel Card, Meeting Card, and Procard—are designed to accommodate different purchasing needs and scenarios, from individual travel expenses to group events and small, routine purchases.

• The Travel Card may be used for individual business-related travel expenses.
• The Meeting Card is intended for use when purchasing for group events, group and/or visitor entertainment, catering/restaurant purchases, and group and/or visitor travel.
• The Procard provides an efficient way to purchase low-dollar business-related goods and services from non-strategic vendors or suppliers that do not accept purchase orders.
• The Irish1Card Department Charge function allows campus purchases to be charged directly to an approved FOAPAL.

Need More Information?

If you have any questions on making payments to businesses, please email Accounts Payable.