UltraTime
UltraTime is the University's automated time and attendance tracking system for all hourly non-exempt employees, including students.
UltraTime Quick Reference Guides & Videos
Find essential quick reference guides and videos aimed at simplifying UltraTime usage for the University community.
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Timeline and Reminders
Please see the 2024 Bi-Weekly Payroll Schedule for a complete schedule of dates and deadlines. The bi-weekly pay date is scheduled every other Friday for the prior two-week pay period.
Employee Classification | Reminder Dates | Reminders that will go out to employees and supervisors: |
---|---|---|
Employee | Thursday morning | An email reminder that the pay period ends on Friday and to record all hours worked. |
Employee | Friday midnight | The pay period ends on Friday at midnight. All hours should be entered to allow your supervisor to confirm them. |
Employee | Monday morning | Employees will be locked out from entering or editing time from the past pay period around 8:30 am Monday. Your supervisor may choose to lock this sooner. After the system is locked, only your supervisor may make edits to your time or absences. |
Supervisor | Friday noon | Depending on your department, most supervisors will receive an email reminder that the pay period is ending and to confirm all worked hours and approve pending absences for your employees. |
Supervisor | Monday morning | An email reminder is sent only to supervisors who still show unconfirmed hours or pending absences, along with the employee's name and dates that need approval. Note: If you receive this reminder, there is something that is still outstanding. |
Supervisor + Backup Supervisor | Monday afternoon | If the confirmations are still outstanding, another email reminder is sent to the supervisor and their backup approvers asking for assistance with the confirmations. |
Supervisor + Backup Supervisor | Tuesday morning | A phone call reminder to supervisors and backups is made requesting that pending hours or absences be urgently confirmed. Important: If you get a phone call from Payroll Services on Tuesday morning, please respond immediately. |