Employee Classifications

Following is information regarding various employee classifications for pay purposes along with the associated pay frequency.

Faculty Payroll

Pay Frequency - Monthly

Pay Schedule

Pay dates are scheduled to be the last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 30th of a month falls on a Saturday, faculty will receive their pay on the Friday the 29th (or the 28th if Friday the 29th is a University-observed holiday).

Direct Deposit is the method of payment for all university employees.

Deadline

Please refer to the monthly payroll calendar to ensure jobs are entered electronically by the deadline through Faculty Jobs to ensure proper payment.

Semi-Monthly Employees

Pay Frequency - Semi-Monthly (twice per month)

Pay Schedule

Pay dates are scheduled to be the 15th day and last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 15th of a month falls on a Saturday, semi-monthly staff will receive their pay on the Friday the 14th (or Thursday the 13th if Friday the 14th is a University-observed holiday).

Direct Deposit is the method of payment for all university employees. Each pay run reflects the current pay period that an employee worked. Therefore, the 15th pay date reflects the pay period from the 1st through the 15th of the month. Enter Direct Deposit Form.

Deadline

A Personnel Action Form (PAF) should be submitted to HR (staff) or Office for PostDoctoral Scholars(PostDocs) by the Semi-monthly payroll cut-off date in order to be considered for payment for that particular pay period.

Students' stipends are processed electronically through the Student Job process. Please refer to Student Employment Office for further instructions.

Please refer to the Payroll Calendar for the cut-off dates to ensure proper payment.

Bi-Weekly Non-Exempt Employees

Pay Frequency - Bi-Weekly (every two weeks)

Pay Schedule

Pay dates are scheduled to be every other Friday for the two week pay period ending the prior Friday. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the Friday of a scheduled pay week is a University-observed holiday, hourly employees will receive their pay on Thursday.

Direct Deposit is the method of payment for all university employees. Enter Direct Deposit Form.

Deadline

A Personnel Action Form (PAF) should be submitted to HR by the cut off date in order to be considered for payment for that particular pay period.

Student hourly jobs are processed electronically through the Student Job process. Please refer to studentemployment@nd.edu for further instructions.

Please refer to the payroll calendar for the cut off dates to ensure proper payment.

Monthly Pensioner Payroll

Pay Frequency - Monthly

Pay Schedule

Pay dates are scheduled to be the 1st day of each month. In the event that a regularly scheduled pay date falls on a holiday, the pay date is the next banking day after the regularly scheduled pay date. For example, the University recognizes Jan. 1 as a holiday each year and therefore the pension recipients will receive their pay on Jan. 2 (unless Jan. 2 falls on a weekend or is designated as a holiday).

Deadline

Documents for new retirees must be filed with Human Resources 15 days prior to scheduled pay date to be included on that pay date.

Address Change

When reporting year end Form 1099-R, Payroll Services will use the home address on file with Human Resources. To ensure your mailing address is correct, you may email a Name/Address Change  Form to askHR@nd.edu or call HR at (574) 631-5900 for a Form.