Policies & Procedures
Pay dates are scheduled to be the 15th day and last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date.
Semi-monthly Employees
Pay Schedule
Pay dates are scheduled to be the 15th day and last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 15th of a month falls on a Saturday, semi monthly staff will receive their pay on the Friday the 14th (or Thursday the 13th if Friday the 14th is a University-observed holiday).
Pays can be in the form of checks or direct deposits, although all employees hired after 6/30/97 are required to be on direct deposit. Each pay run reflects the current pay period that an employee worked. Therefore, the 15th pay date reflects the pay period from the 1st through the 15th of the month. For more information on direct deposit, click here.
Deadline
A Personnel Action Form (PAF) should be submitted to HR (staff), Student Employment (students), or Office of Research (PostDocs) by the Semi-monthly payroll cut off date in order to be considered for payment for that particular pay period. Based upon this schedule, a PAF should be submitted to HR by 4/17/07 in order to be paid on the 4/30/07 pay date.
Please refer to the Semi-Monthly Staff Payroll Schedule to ensure that PAFs are turned in to HR (staff), Student Employment (students), or Office of Research (postDocs) by proper cut off dates. Click the link below to view payroll schedule.
Monthly Payroll Calendar Monthly Payroll Calendar
Pay Advances
See Human Resources policy dealing with pay advances. In the rare event that an advance will be granted, advances must be requested by the department through Human Resources. For more information on the University's pay advance policy, click to view University's pay advance policy.
Exemption from Federal Income Tax Withholding
A Form W4 must be on file with the Payroll Office to claim exempt status from federal income tax withholding. Form W4s claiming exempt status expire each year on February 15. An annual W4 election claiming exempt status must be received by the Payroll Office by February 1 each year to assure continuation of the exempt status. Form W4s claiming exempt status received after February 1 will still be processed, but may result in at least one pay period subject to federal tax withholding. Any federal tax withholding resulting from missing the February 1 deadline can not be refunded after the new Form W4 is filed. Contact the Payroll Office at (574) 631-7575 for Form W4.
