Policies & Procedures
Pay dates are scheduled to be every other Friday for the two week pay period ending the prior Friday. . In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date.
Bi-Weekly Non-Exempt Employees
Pay Schedule
Pay dates are scheduled to be every other Friday for the two week pay period ending the prior Friday. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the Friday of a scheduled pay week is a University-observed holiday, hourly employees will receive their pay on Thursday.
Pays can be in the form of checks or direct deposits, although all employees hired after 6/30/97 are required to be on direct deposit. For more information on direct deposit, click here.
Deadline
A Personnel Action Form (PAF) should be submitted to HR or Student Employment by the cut off date in order to be considered for payment for that particular pay period. Based upon this schedule, a PAF should be submitted to HR or Student Employment by 4/09/07 in order to be paid on the 4/20/07 pay date.
Please refer to the Monthly Payroll Calendar to ensure that PAFs are turned in to HR or Student Employment by proper cut off dates. Click the link below to view payroll schedule.
Pay Advances
See Human Resources policy dealing with pay advances. In the rare event that an advance will be granted, advances must be requested by the department through Human Resources. For more information on the University's pay advance policy, click to view University's pay advance policy.
Exemption from Federal Income Tax Withholding
A Form W4 must be on file with the Payroll Office to claim exempt status from federal income tax withholding. Form W4s claiming exempt status expire each year on February 15. An annual W4 election claiming exempt status must be received by the Payroll Office by February 1 each year to assure continuation of the exempt status. Form W4s claiming exempt status received after February 1 will still be processed, but may result in at least one pay period subject to federal tax withholding. Any federal tax withholding resulting from missing the February 1 deadline can not be refunded after the new Form W4 is filed. Contact the Payroll Office at (574) 631-7575 for Form W4.
