Payment Environment Change Approval Process

This procedure specifies actions required of departments that wish to change their existing payment environment, including but not limited to:

  • the re-purposing of existing merchant accounts
  • the alteration of payment systems
  • any change in business process that affects how card data is processed or handled
  • the addition or alteration of relationships with third-party payment service providers.
  1. Any department or unit wishing to make any change to their payment environment as outlined above must contact the Credit Card Support Program (CCSP) via email at ccsp@nd.edu or submit the Payment Acceptance Clarification (PAC) Form to Jeff Simko, 527 Grace Hall.
  2. The CCSP will contact the requestor if any further clarification regarding the requested change is required.
  3. CCSP prepares an Activity Brief which documents the request.
  4. The Activity Brief must receive signoff from the requesting department.  This included signatures from the requestor, the department business manager, and responsible university officer.
  5. The signed Activity Brief must be returned to the CCSP office in 527 Grace Hall. 
  6. The Activity Brief will then be forwarded to all members of the CCSP Operational Oversight Committee (LINK) for a two-week review period. 
  7. After CCSP OOC review, the Activity Brief and any comments and/or  recommendations from the OOC are reviewed with the requesting department and then sent to the Vice President for Business Operations and the Vice President for Finance for final approval.
  8. If approved by the Officers, the CCSP group will work with the merchant (or requestor) to implement the change as described in the request.

Applicability

This procedure applies to all University of Notre Dame employees and students.

Web Address For This Procedure

http://controller.nd.edu/policies-and-procedures/credit_card_support_program/ChangeApproval.shtml

Related Documents

Policies

Standards

Forms

  • Payment Acceptance Clarification (PAC) Form

Contacts

Subject

Office

Telephone Number

Email or URL

Procedure Clarification

Credit Card Support Program,

Project Coordinator

(574) 631-2639

jsimko1@nd.edu

Request Initiation

Credit Card Support Program,

Project Coordinator

(574) 631-2639

jsimko1@nd.edu