Employee Classifications

Following is information reqarding various employee classifications for pay purposes along with the associaged pay frequency.

Faculty Payroll

Pay Frequency - Monthly

Pay Schedule

Pay dates are scheduled to be the last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 30th of a month falls on a Saturday, faculty will receive their pay on the Friday the 29th (or the 28th if Friday the 29th is a University-observed holiday).

Direct Deposit is the method of payment for all university employees.

Deadline

Please refer to the monthly payroll calendar to ensure jobs are entered electronically by the deadline through Faculty Jobs to ensure proper payment.

Contract Dates

Various contract dates apply depending upon the position a monthly payee holds:

  • Library and Academic Administrators

12-month contract from July 1 to June 30, eligible for 12-month pay only.

  • Faculty Members

Professors, deans and chairs – 9-month contract from August 22 to May 21. Effective July 2006, all faculty are paid over 12 months, beginning July 31 (unless grandfathered for the 9 month option). Please note that for those with the 9-month pay election, all scheduled deductions for June are deducted with May 31 pay date; deductions for July and August are deducted with the September 30 pay date.

  • Professional specialists, research professors

12-month contract paid over 12 months, beginning with July 31 pay date.

  • Visiting and adjunct faculty

10-month contract with 10-month pay option only, beginning with August 31st pay date. For those working on one-semester contracts:

  • Fall semester – August – December (5 pays)
  • Spring semester – January – May (5 pays)
  • Concurrent Appointments

If submitted on separate status form from primary position, can be paid similar to visiting and adjunct faculty.

Semi-monthly Employees

Pay Frequency - Semi-Monthly (twice per month)

Pay Schedule

Pay dates are scheduled to be the 15th day and last day of each month. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the 15th of a month falls on a Saturday, semi monthly staff will receive their pay on the Friday the 14th (or Thursday the 13th if Friday the 14th is a University-observed holiday).

Direct Deposit is the method of payment for all university employees. Each pay run reflects the current pay period that an employee worked. Therefore, the 15th pay date reflects the pay period from the 1st through the 15th of the month. Enter Direct Deposit Form.

Deadline

A Personnel Action Form (PAF) should be submitted to HR (staff) or Office of Research (PostDocs) by the Semi-monthly payroll cut off date in order to be considered for payment for that particular pay period.

Students' stipends are processed electronically through the Student Job process. Please refer to studentemployment.nd.edu for further instructions.

Please refer to the payroll calendar for the cut off dates to ensure proper payment.

 

Bi-Weekly Non-Exempt Employees

Pay Frequency - Bi-Weekly (every two weeks)

Pay Schedule

Pay dates are scheduled to be every other Friday for the two week pay period ending the prior Friday. In the event that a regularly scheduled pay date falls on weekend or holiday, the pay date is the last business day before the regularly scheduled pay date. For example, if the Friday of a scheduled pay week is a University-observed holiday, hourly employees will receive their pay on Thursday.

Direct Deposit is the method of payment for all university employees. Enter Direct Deposit Form.

Deadline

A Personnel Action Form (PAF) should be submitted to HR by the cut off date in order to be considered for payment for that particular pay period.

Student hourly jobs are processed electronically through the Student Job process. Please refer to studentemployment@nd.edu for further instructions.

Please refer to the payroll calendar for the cut off dates to ensure proper payment.

 

Monthly Pensioner Payroll

Pay Frequency - Monthly

Pay Schedule

Pay dates are scheduled to be the 1st day of each month. In the event that a regularly scheduled pay date falls on a holiday, the pay date is the next banking day after the reguarly scheduled pay date. For example, the University recognizes Jan. 1 as a holiday each year and therefore the pension recipients will receive their pay on Jan. 2 (unless Jan. 2 falls on a weekend or is designated as a holiday).

Deadline

Documents for new retirees must be filed with Human Resources 15 days prior to scheduled pay date to be included on that pay date.

Address Change

Payroll Services will use the home address on file with Human Resources for all mailings, including the year end reporting Form 1099-R. To change your address, contact Human Resources at (574) 631-5900 for a Name/Address Change Form.