Payroll Services

The University of Notre Dame Payroll Department is a trusted team of professionals dedicated to serving the University community. Our mission is to process accurate and timely payments, to comply with governmental regulations, and to provide exceptional customer service in keeping with the high standards promoted by the University.

Payroll Calendars
Staff
Employee Self-Service
Other Information

Headlines

Indiana County Tax Rate Change

Effective 10/1/09, the St. Joseph County Income Tax will increase from .8% to 1.75% for residents living and working in St. Joseph county. For nonresident employees who work in St. Joseph county but live in Michigan or in an Indiana county without an income tax, the rates will go up from .35% to .74%. Employees working in St. Joseph county but living in Elkhart, Kosciusko, LaPorte, Marshall or Starke counties will not see any changes in their county taxes.

New Payment System Rules for Electronic Payments

The US Treasury has changed payment system rules for electronic payments. If you receive a payment at a US bank and forward the entire amount to a bank in a foreign country, you must advise Payment Services at 574-631-7575. Failure to do so may result in delay or rejection by the payment system.

New Reduced Federal Tax Withholding Tables

The Making Work Pay provision of the American Recovery and Reinvestment Act will provide a refundable tax credit of up to $400 for working individuals filing single and $800 for married taxpayers filing joint returns (this credit is available for US persons only; those who are classified as non resident aliens for tax purposes are not eligible for this credit). The tax credit is to be given in advance by employers through reduced federal tax withholdings. These changes will result in an increase in net pay for almost all University employees beginning with their April payrolls.  There is no action required by employees to receive the benefit of the reduced tax withholdings.

However, an individual filer with two employers or a joint filer whose spouse works may inadvertently benefit from these reduced payroll withholdings in amounts greater than the intended value of the tax credit. Employees who fall into one of these “two-income” categories should review their Form W-4 allowances and carefully consider adjusting their withholdings to avoid an unintended underpayment situation when filing their 2009 federal tax returns.  For more information, see Important Information for Two Income Wages Earners.

Should you have questions about this matter, contact Payroll Services at 631-7575 or Payroll@nd.edu.  However, please understand that the University’s Payroll and Tax departments cannot give individual income tax advice. 

On-line Form W-2 Available via insideND

Online versions of 2008 Form W2s that were mailed to employees in January are now available via InsideND, similar to employee pay stubs.  Simply go to the My Resources tab, Employment Details channel, and click on the W2 link to view your form.  Use the print button on your browser to print your W2 in a format that can be used for filing paper versions of federal and state tax returns.

While this functionality was anticipated in January 2010 for 2009 W2s, the programming was available earlier than anticipated.  The availability of the 2008 W2s online may be helpful to those employees who are completing their tax returns the last few weeks of the current tax filing season. 

In order to access your W2 from an off campus location, you will first need to establish a VPN (virtual private network) connection.  Detailed instructions for connecting to the VPN are available at secure.nd.edu/stay-secure/vpn.shtml.  If you need assistance connecting to InsideND or the VPN, please contact the OIT Help Desk at 631-8111 or oithelp@nd.edu.

Please note that even though the online functionality is now available for future W2s, the University will continue to mail paper W2 forms to employees as well. 

Should you have any questions about your W2, please contact the Payroll Services help desk at 631-7575 or payroll@nd.edu.

Form W-2

All 2008 W-2 forms were mailed on January 29, 2009. If you are a nonresident alien who benefits from a tax treaty between the U.S. and your home country you may also receive Form 1042-S. You will need the W-2 and/or 1042-S, if applicable, in order to prepare your U.S. tax returns for 2008. The 1042-S forms were mailed on Friday, February 13, 2009.

Have you recently moved?
Didn't receive your Form W-2?

Form W-2s were mailed to your home address on record as of January 20, 2009. If you need to update your address:

Please note that all address change requests must be in writing. To verify your address is accurate, go to the My Resources Tab on insideND. If you changed your address after January 20, 2009, kindly notify Payroll at payroll@nd.edu. Your 2008 Form W-2 may have been returned to Payroll Services as undeliverable.

Should you need an additional copy of your 2008 Form W-2, see notice above about on-line W-2s available to current employees via insideND. Or you may request in writing via the form available at:

Duplicate Form W-2 Request

Duplicate Form 1042-S Request

 

Pay Group Information

The links below provide payroll information by pay groups which includes payroll forms deadlines and pay schedules for calendar year 2009. Click on the links below to obtain this information.

 

Bi-Weekly Payroll Schedule Semi-Monthly Payroll Schedule

 

Following is a schedule of employee classification for pay purposes along with the associated pay frequency.

Employee Classification
Pay Frequency
Faculty Monthly
Salaried Staff or Student Stipend Semi-Monthly (twice per month)
Hourly Staff or Student Bi-Weekly (every two weeks)
Pensioner Monthly

Payroll Information and Employee Self Service

Hourly employees click here
Non-hourly employees click here

Staff

Paul A. VanDieren
Asst. Controller, Payment & Procurement Services
712 Grace Hall
Phone: (574) 631-7575
E-mail: Vandieren.2@nd.edu

Leigh Anne Roberts
Manager, Payroll Services
734 Grace Hall
Phone: (574) 631-2804
E-mail: Leigh.A.Roberts.80@nd.edu

 

Jordan Lee
Systems Specialist
735 Grace Hall
Phone: (574) 631-2921
E-mail: Jordan.H.Lee.108@nd.edu

 

Sue Walczewski
Supervisor, Payroll Operations
733 Grace Hall
Phone: (574) 631-8283
E-mail: Walczewski.2@nd.edu

Aaron Blight
Sr. Payroll Coordinator
(UltraTime, Pension, & Hourly Payrolls)
724 Grace Hall
Phone: (574) 631-7101
E-mail: Blight.1@nd.edu

 

Heather Wasikowski
Payroll Coordinator-Hourly staff/students
724 Grace Hall
Phone: (574) 631-7825

E-mail:Wasikowski.6@nd.edu

Angel Vega
Payroll Coordinator-Faculty
724 Grace Hall
Phone: (574) 631-7059
E-mail: harper.21@nd.edu

Kate Merkle
Payroll Coordinator-Salaried
724 Grace Hall
Phone: (574) 631-7115
E-mail: kmerkle@nd.edu

Dee Milzarek
Payroll Assistant
724 Grace Hall
Phone: (574) 631-7575
E-mail: Milzarek.1@nd.edu
 

Payroll Information

 

 

724 Grace Hall
Notre Dame, IN 46556
Office Phone: (574) 631-7575
Fax: (574) 631-3138
E-mail: payroll@nd.edu